Program Coordinator

At ACCESS, we don’t just focus on what we do – but WHY we do it. We believe in the power of shared experiences that bring people together. Shared experiences create the opportunity to inspire and be inspired, and inspired people drive organizational success.

ACCESS Orange County is seeking a Program Coordinator to join our Sales Team.  Responsibilities for the position include, but are not limited to:

  • Proposal Development
    • Create and design proposals; manage proposal process
    • Prepare program files (physical and electronic files)
    • Maintain sales databases (ACT! and SalesForce)
    • Vendor sourcing and scheduling
    • Create event budgets for proposal components
    • Collaborate and outline conceptual events and experiences
    • Design and update event style sheets (storyboards), activity and event descriptions and budget templates
  • Sales Support
    • Planning of client site inspections with supporting marketing collateral
    • Ongoing development and organization of ACCESS resource library
      • Photo libraries
      • Mobile photo albums
      • Tariff
    • Support local marketing campaigns including:
      • ACCESS newsletter
      • Social media
      • Printed marketing
    • General administrative duties such as:
      • Phone coverage
      • Mail distribution and shipping
      • Overall office organization
    • Vetting potential vendors
    • Prepare client gifts and amenities
    • Participate in internal meetings
  • Personal Development
    • Continued commitment to continued learning and training, improving and contributing to yourself, your position, your ACCESS Team and the ADS brand.
  • Job Qualifications
    • Education: Bachelor’s Degree in business, hospitality, marketing or related
    • At least 1-2 year of professional administrative experience such as an Account Coordinator, Project Coordinator, Marketing Coordinator, Media Planner, or other Client Services/Sales Role
    • Strong problem solving skills
    • Proficiency in math and accounting
    • Exceptional work ethic with emphasis on superior client service
    • Exceptional attention to detail and organization, specifically in planning process and communication style
    • Ability to work on multiple client programs and events, timelines and budgets simultaneously
    • Proactive and deadline-driven
    • Ability to work effectively in both independent and collaborative ACCESS office settings; and collaborate effectively with various third parties associated with client’s programs and events
    • Demonstrated writing proficiency
    • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint as well as ACT!, SocialTables, Salesforce
    • Experience with Adobe Illustrator, PhotoShop or similar graphic design applications
    • Enthusiastic to embrace company culture and represent ACCESS with decorum and pride
    • “Speak” the event industry language
    • Passion to learn, grow and establish professional roots within a dynamic, fast-paced, team

CONTACT: Please email your resume to